Payroll
Payroll registers and quarterly or annual tax records for the audited policy period.
ROMAN EMPIRE INSURANCE
Workers’ compensation audit help
Got an audit notice or an additional premium bill? We help you prepare records and understand how the carrier calculated the result.
START HERE
Have the notice or final bill?
Tell us your policy period, audit deadline, and what you want reviewed. Keep sensitive payroll files out of your first email.
WHY THERE MAY BE A BILL
Estimated premium meets actual records.
The policy begins with estimated payroll and operations. At audit, the insurer reviews records from the policy period to determine final premium. A difference can result from higher payroll, how work was classified, or other rating details.
An additional charge is not automatically an error. We can help you compare the audit statement with your policy and records and raise supported questions with the carrier.
GET READY
Records to gather
Job duties
Employee roles, work performed, and any time records requested for classification review.
Subcontractors
Payment records, contracts, licenses, and certificates of insurance when applicable.
Policy and audit
The policy, audit request, worksheet, final statement, and prior payroll reports.
HOW WE HELP
Prepare. Complete. Review.
Send us the audit notice or final statement. We’ll help identify what the auditor requested, organize the records, and review audited payroll, class codes, rates, and resulting premium with you.
Do not send Social Security numbers or sensitive payroll files through a first email. We can coordinate an appropriate way to share documents.
Ask for audit helpGeneral reference: California Department of Insurance workers’ compensation guide.
COMMON QUESTIONS
What changed on my workers’ comp audit?
Why did I receive an additional premium bill?
The initial premium usually uses estimated payroll. The final audit uses records for the policy period. Higher payroll, different work classifications, and other policy rating details can change the result. We compare the audit with your declarations, payroll reports, and the carrier’s worksheet.
Can an audit be corrected?
If the audited payroll or classification does not match supported records, you can ask the insurer to review it. We help identify the specific item, gather the right documents, and communicate the question to the carrier. A correction is not guaranteed.
Do subcontractors affect the audit?
They may. The auditor may request contracts, payment records, licenses, and certificates of insurance. Keep the documentation for the actual policy period and follow the carrier’s instructions.
What should I do when the deadline is close?
Contact our office and the auditor promptly. Tell us the due date, policy number, and the records requested so we can help you prioritize the next step.
Learn more about workers’ compensation coverageSTART A CONVERSATION
Need help with an audit notice?
Send the notice and your question, and our team can help you plan the next step.